Receptionist N02

Hiring a ContractReceptionist
Duration: 1 year contract
Client Location: Southburough, MA
Work Schedule: Monday - Friday / 40 Hours Weekly
Pay Rate: $18 Hourly
Provides excellent service greeting and accommodating all visitors, guests and vendors/contractors to the Southborough office. Responsible for answering phones and transferring calls accordingly. Responsible for ensuring reception area is tidy and appropriately staffed during core business hours. Issues Olympus visitor badges to guests and contractors, and insures guests are properly signed in and out of the building in accordance with Olympus policies; tracks and reports any invalid or missing badges with Facilities. Main point of contact for booking visitor touchdown space and conference rooms. Monitors Lost and Found. Sign for all packages and communicate when packages are sitting on the loading dock for pickup, contact facilities for scheduled picks ups with Iron Mountain, Pannello, etc. Work closely with Emergency Response Team per the fire and emergency policy. Responsible for forwarding facility requests to facility personnel. 2. Administrative Assistance Updates and maintains the Excel Southborough Office phone list and the Southborough Emergency Evacuation Roster on the MyOSTA Intranet. Serves as primary contact point in emergency situations in conjunction with Facilities staff and other emergency personnel; distributes First Report of Incident forms as requested. Generate Purchase Requisitions in Oracle. Track and submit expense reports for employees and Administrative Staff via Oracle. Coordinate and schedule interviews with potential new hires. Book Domestic and International travel arrangements for Executives and interview candidates. Assist with administrative needs of the Southborough Office, which may include filing, assembly of documents, updating spread sheets, ordering supplies, placing catering orders, meeting setup and clean-up and creating shipping labels. Serve as a backup to the Administrative Assistants in Southborough and will handle any overflow of administrative tasks from the Executive Administration Department. Performs other related office support duties as assigned and special administrative projects as needed. Be familiar with our Code of Ethics and how it may impact the Front Desk. All Other Essential Duties as directed
Minimum of high school diploma with 2 years experience in a receptionist or customer service position. Experience operating a multi-line telephone system. Ability to professionally, friendly and effectively, interact with guests in person and on the telephone. Excellent verbal and written communication skills with excellent command of the English language and with tact and diplomacy. Professional appearance, with a welcoming public image and personality; works well under pressure and in emergency situations. Excellent attention to detail and work accuracy. Strong organizational and planning skills. Adaptable, resourceful, with the ability to multi task and balance priorities. Well-developed problem solving skills. Awareness of the importance of privacy and confidentiality at the Front Desk. Technical aptitude, with the ability to learn new software applications quickly. Team player with ability to work independently with minimal supervision. Proficiency in Microsoft Outlook and Excel preferred. Experience making travel arrangements preferred.

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